Vacancy for OFFICE AUTOMATION CLERK

This position is located in the Food & Beverage (F&B) Division of the Morale, Welfare & Recreation Department (N92), Navy Region Center. The Food & Beverage division provides support services for approximately 600+ people including active duty military, family members, NAF and APF civilians, coalition forces, tenant commands and their dependents. The Food & Beverage Division includes multiple operations located at two
locations. Programs include catering, Terror Club and Cafe Lah.

Responsibilities

• The purpose of this position is to provide a variety of administrative and payroll related actions and tasks in support of the management functions of the Food & Beverage division.
• The incumbent of this position performs the assigned duties requiring a general knowledge of payroll operations, local national/third country national (LN/TCN) policy, and administrative office duties.
• Receive, log, and route incoming mail/taskers, and maintain necessary suspense controls.
• Maintain, on a current basis, various alphabetical and/or subject files, procedures, regulations, manuals and directives.
• Compile files for narrative or statistical reports from general instructions.
• Maintain purchase request and work request logs for the division.
• Follow up on outstanding purchase and work requests with appropriate division or department.
• Maintain personnel actions, records and files.
• Establish and maintain a personnel status spreadsheet.
• Track training and training requirements; coordinates training for personnel.
• Act as BPA caller for purchasing.
• Incumbent will learn to use Food Trak, ICE, and Micros systems to act as back up support.
• Responsible for a full range of payroll duties involving the scheduling, processing, dete1mination of pay actions, payroll records, completion of related reports and/or with the establishment, maintenance, review and disposition of time and leave records.
• The payroll process includes the collection of payroll data, such as personal action reports, time sheets and supporting documents that reflect work and leave data.
• Utilize payroll software to prepare employee payroll vouchers which itemize gross wages, overtime, deductions, etc.
• Reviews and verifies LN/TCN time card calculations for accuracy and authenticity.
• Creates, updates, edits, formats and prints correspondence, office forms, rating sheets, certificates, notices, and other documents using Microsoft Word.
• Automates and updates existing office forms.
• Create, update, edit, format, and print reports and spreadsheets utilizing Microsoft Office.

Qualifications

• At least one year of general experience that demonstrates knowledge of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties.
• Knowledge of a body of standardized requirements, procedures, and operations associated with technical duties related to the assigned support function related to payroll, responding to recurring questions from employees, preparing time and attendance information and other reports.
• Knowledge of automated databases associated with job duties sufficient to input a range of standard information or adjustments is necessary.
• Skill in written and oral communication sufficient to understand and be understood with regard to the preparation and presentation of findings, recommending and/or carrying our specific actions; preparing correspondence; and communicating effectively with MWR personnel and customers.
• Experience working with Microsoft Office software (Word, PowerPoint, Excell).
• Skill in operating related equipment, such as printers, scanners, and digital senders.
• Must possess ability to type 40 words per minute.

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